ISETP Administrative Assistant Permanent Full Time

POSITION SUMMARY:
The ISETP Administrative Assistant is responsible for providing administrative support and performing a wide range of financial duties for the ISETP department. This is an administrative position requiring a high degree of organization, multitasking, and priority setting in a confidential environment.

ISETP GUIDING PRINCIPLES:
To enhance the social and economic goals of our member First Nations through the delivery of quality training programs and services tailored to the needs of our membership. Using a client-centered approach to assist individuals in achieving their full potential and economic independence.

DUTIES & RESPONSIBILITIES:
• Establish and maintain regular communication and information sharing with First Nation Employment & Training (E & T) staff.
• Respond to inquiries or requests for assistance from other SFNS departments and partner organizations (member First Nations, E & T staff, government agencies, etc.).
• Prepare written communications (e.g., emails, letters, etc.).
• Collect, transcribe, and analyze data for reports and documents.
• Complete Employment Insurance (EI) verifications as requested by member First Nations.
• Assist First Nation E & T staff with ARMS database management system inputs, tracking file completion, and assisting with any tasks as needed.
• Provide other administrative duties as required.
• Compile budget information and other financial documents that may be required from ESDC to support Annual Expenditure Plan.
• Prepare departmental cheque requisitions for payment, track departmental expenditures, and process First Nations payments.
• Support First Nation E & T staff with quarterly financial reports, tracking expenditures and ensuring compliance with established budgets and Sub-Agreement criteria.

STATEMENT OF QUALIFICATIONS:
Basic Requirements (Mandatory & Minimum):
• Post-secondary diploma in office administration or related field, or equivalent combination of skills and experience;
• At least three years of progressive, recent, and relevant work experience; and
• Experience in financial reporting, budgeting, and monitoring.

Rated Requirements:
• Previous work within a First Nation community/organization;
• Familiarity with ISETP (formerly ASETS) programs and services including economic development issues specific to First Nations;
• Ability to read, understand and interpret General Ledgers;
• Strong computer skills i.e. Microsoft Office (Word, Excel, Outlook);
• Proven ability to effectively prioritize workflow;
• Excellent interpersonal, written, and oral communication skills;
• High standards of ethics and confidentiality to handle sensitive information;
• Valid driver’s license and access to reliable transportation; and
• Willing to provide a current criminal reference check.

PHYSICAL DEMANDS:
• Sitting for long periods of time in office environment at a desk, computer terminal, or in meetings.
• Required to drive a vehicle to perform duties.

Please submit a cover letter, resume and three current written employment and/or character references to:
Janice Noah, ISETP Director
Southern First Nations Secretariat
22361 Austin Line
Bothwell, ON
N0P 1C0
Email: [email protected]

Please clearly mark your subject line: “Confidential – ISETP Administrative Assistant”

We thank all applicants for their interest, however, only those selected for an interview will be contacted.