HR Representative Senior Full Time

What You Should Know:

Current work authorization for Canada is required for all openings.

You will be working on a flexible hybrid schedule as part of Fidelity’s dynamic working arrangement.

Please note that this is a contract role ending on July 10, 2026.

Who We Are:

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services – and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.

Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best – both personally and professionally.

What We Do (The Team You’ll Be Part Of):

The HR Representative Sr will interact with all levels of the organization as well as external clients/contacts and support the day-to-day operations of the HR Services department.

How You’ll Make An Impact:

Facilitates HR support activities and transactions in coordination with the HR Business Partners, HR Solutions and third-party vendors.

This includes preparing documentation and processing of employment-related changes such as separations, leave of absence (LOA), ECD promotions, transfers, secondments, manager changes, contract end dates, work permit expiry.

This also includes managing the FIC Operations mailbox by distributing the emails to the appropriate groups for action.

Co-ordination of employee immigration and relocation process.

Employee Immigration: Preparation of documentation required to support work authorization.

Relocation: Preparation of relocation agreements, initiation of relocation process with the external vendor and managing the employee’s relocation from start to finish (reviewing expense reports, obtaining approval for exception requests, etc.).

Perform systems audit comparing information in HR System with the data in the payroll system to ensure the information is the same. Audit the Manulife invoice to ensure accurate billing received and requesting the wire transfer for payment.

Create and maintain job codes in the HR System and assist with job evaluations, as required.

Assist with the management of the compensation cycles.

Assist with Compensation Plan Management which includes reviewing Compensation Plan document to ensure that it reflects the components of the approved Plan, distribution of Compensation Plan to employees, tracking receipt of signed documents and filing in the employee’s file.

Assist in the administration of Wellness programs.

Assigned to HR projects/assignments (e.g. competitor research, salary surveys, annual benefit statements, ad hoc reports). Acts as back up for the phone lines for HR Solutions which involves answering calls regarding employment, compensation, time away from work policies and providing education on various HR tools and resources.

What We Are Looking For:

Completion of college diploma or degree preferably in Human Resources Management or equivalent experience

Minimum of 2 years’ experience in a Human Resources administration and/or Human Resources operations role is required, ideally in the financial services industry

Exposure to employee relocation and immigration cases is required

Intermediate Microsoft Excel skills are required

Experience with Workday is an asset

CHRP designation is an asset

Knowledge of Canadian employment legislation and general HR practices

Works with urgency

Work well under pressure while maintaining high standards

Enjoy finding better ways to do things

Have excellent verbal and written communication skills

Comfortable juggling multiple priorities and expert time management skills

Maintains confidentiality and discretion

Skilled at researching and analyzing trends and interdependencies of HR operational work

Competitive Pay for Specialized Talent:

This contract role offers a flexible, hourly compensation model that reflects your expertise and the value you bring. The hourly rate ranges from $38.00 to $50.00, based on experience and qualifications.

We offer market-aligned rates that recognize the specialized skills and agility required for this role.

We’re proud to offer a compensation package that aligns with provincial pay transparency requirements.

This posting is for an existing vacancy within our organization.

We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.

Some of the ways we’ll help you feel valued and supported as part of our team:

Flexible working arrangements – 100% remote, hybrid, and in office options

Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you

Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $6000 annually for mental health services and therapy

Parental leave top-up to 100% of your salary for a period of 25 weeks

Up to $650 for home office equipment

Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice

Diversity and inclusion programs, including an active network of Employee Resource Groups

Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation

We care a lot about fostering a compassionate, people-centric culture, and are proud to have been named one of Canada’s Top 100 employers for the last five years.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at [email protected].

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

• Canada’s Top 100 Employers
o Greater Toronto’s Top Employers
o Canada’s Top Family-Friendly Employers
o Canada’s Top Employers for Young People

• Great Place To Work® Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today’s Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams

• LinkedIn Top Companies in Canada

• Human Resource Director (HRD) – Best Place To Work
o HRD – 5-Star Benefit Program
o HRD – 5-Star Diversity & Inclusion Employer

Designations
• Canadian Compassionate Companies – Certified
• Benefits Canada’s Workplace Benefits Award – Future of Work Strategy
• TalentEgg National Recruitment Excellence Award – Special Award for Diversity & Inclusion in Recruiting
• Canadian HR Reporter’s Most Innovative HR Team