HBC ROYAL CHARTER CONSORTUM PROJECT MANAGER Full Time NEW

Term: 2-Year Contract
Salary: $75,606 plus benefits
Reports to: CEO, Manitoba Museum
Location: Winnipeg
Travel: May require occasional travel within Canada
Employment Type: Full-time, Term
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ABOUT THE HBC ROYAL CHARTER CONSORTIUM
The Royal Charter issued in 1670 by His Majesty King Charles II establishing The Hudson’s Bay Company (the “HBC Royal Charter”) is a foundational document and critical to the historical development of Canada as a nation. It also had a significant impact on First Nations, Inuit, and Métis peoples.
Owned in equal parts by a Consortium made up of four public custodians, the Archives of Manitoba, the Manitoba Museum, the Canadian Museum of History, and the Royal Ontario Museum, the HBC Royal Charter will remain in Canada and be made widely accessible to Canadians through responsible and reliable stewardship guided by a sharing framework developed through extensive consultation with Indigenous Peoples, Indigenous Groups and other appropriate institutions across Canada.
The Consortium members each have a longstanding commitment to Canadian history, to First Nations, Inuit, and Métis communities in the spirit of Truth and Reconciliation, and to serving the public interest. Together, they will ensure careful access to, stewardship, sharing, and interpretation of and consultation regarding the HBC Royal Charter.
 
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POSITION SUMMARY
The HBC Royal Charter Consortium Project Manager is a highly organized, self directed professional who advances both the strategic coordination and practical delivery of the Consortium’s work. Reporting overall to the Manitoba Museum CEO and working under the day to day guidance of the Executive Liaison, the Project Manager strengthens the Consortium’s capacity by taking primary responsibility for planning, managing, and advancing complex initiatives in support the future of the HBC Royal Charter.
The Project Manager plans and supports Consortium events and gatherings, managing logistics, scheduling, travel, and accommodations, and ensuring meetings are well organized through clear agendas, accurate minutes, action tracking, and well maintained records. The role ensures the timely and effective flow of information among committees and leadership, supporting informed decision making and consistent follow through. Exercising discretion and professionalism while escalating issues of sensitivity or reputational risk to leadership, the Project Manager acts as first point of contact for Charter related matters.
In addition to operational coordination, the Project Manager contributes to policy development and administrative work; coordinates the development and maintenance of the HBC Royal Charter website; supports communications; and provides budget tracking and financial documentation across multiple workstreams. Working closely with Consortium leadership and invested parties, the Project Manager exercises sound judgment, attention to detail, and strategic awareness to keep work aligned, on schedule, and advancing over the position’s two year term.
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KEY RESPONSIBILITIES:
1. Meeting & Administrative Support
• Plan, organize, and support meetings of the Steering Committee and all Consortium subcommittees, including developing agendas, preparing background and briefing materials, attending meetings, recording accurate minutes, and tracking decisions and action items through to completion.
• Serve as Secretary to the Consortium, maintaining official records, resolutions, and documentation to ensure accuracy, completeness, and timely circulation in accordance with governance requirements.
• Coordinate all meeting logistics, including scheduling across time zones, booking venues, and arranging travel and accommodations for in person gatherings, ensuring meetings are efficient, well run, and purpose driven.
• Exercise sound judgment in meeting preparation and follow up, seeking guidance from senior leadership on sensitive, strategic, or high impact matters as appropriate.
2. Project & Policy Development
• Support the Consortium’s work to engage Canadians in a National Conversation on the future of the HBC Royal Charter through coordination, outreach, and invested party engagement.
• Draft, maintain, and update the Consortium’s financial, operational, and governance policies, ensuring consistency, accountability, and alignment with approved strategic direction.
3. Website & Digital Resource Development
• Coordinate and support the development of the HBC Royal Charter website, including organizing and integrating approved educational resources, digital content, downloadable materials, and other interactive components.
• Assist with the preparation, release, and evaluation of Requests for Proposals (RFPs) related to website and digital resource development, and manage vendor coordination, deliverables, and timelines.
4. Event Planning & Logistics
• As required, liaison with relevant teams to support their planning and delivery of Consortium events and gatherings, including the Donor Reception in Ottawa, the Welcome Event in Winnipeg, and other in person and virtual receptions and meetings.
• Manage all logistical aspects of events, including venues, schedules, travel, accommodations, and on site coordination, ensuring a high standard of execution and participant experience.
• Support Consortium members with related events, aligning activities with broader project goals, schedules, and shared standards.
5. Communications & Outreach
• Gather input from Consortium members’ internal communications team then prepare and distribute clear, timely communications to invested parties, including updates, invitations, briefings, and summary and donor reports, ensuring consistency with approved messaging and strategic priorities.
• Support outreach activities that build awareness of and participation in Consortium initiatives, exercising discretion and professionalism while escalating issues of sensitivity or reputational risk to leadership.
6. Financial Oversight & Budget Tracking
• Track project and event budgets, monitor expenditures, and maintain accurate financial records to ensure alignment with approved financial policies, funding agreements, and donor requirements.
• Prepare purchase orders and financial documentation, and support ongoing financial reporting in coordination with senior leadership.
• Support annual audits or external financial reviews by preparing documentation, coordinating with reviewers, and ensuring timely, transparent reporting that upholds donor accountability and good governance.
7. Charter Care, Handling & Logistics
• Oversee all aspects of the Charter’s physical care, maintenance, handling, and transportation, ensuring alignment with professional standards for the stewardship of culturally significant materials.
• Coordinate secure packing, shipment, and storage of the Charter for travel or exhibition, liaising with conservation specialists, transport providers, couriers, and host institutions as required.
• Maintain accurate and up to date documentation, including insurance records, condition reports, movement logs, loan forms, and digital database entries tracking all aspects of the Charter’s management.
• In collaboration with relevant Consortium partners, ensure all risk mitigation measures are in place including environmental controls, security protocols, handling guidelines.
• Support Consortium members and partner organizations in their planning of any Charter related activities or exhibitions, ensuring alignment with shared preservation standards, schedules, and project goals.
8. Access Protocol & Requests Management
• In anticipation of outcomes from the national conversation on the Charter’s future, support the development of a formal Access Protocol that governs invested parties, community, researcher, and public access to the Charter.
• Administer access according to this protocol, including intake, evaluation, scheduling, supervision, and documentation of any in person viewings or consultations.
• Manage all requests for reproductions of the Charter such as digital, photographic, or physical, ensuring adherence to established guidelines, cultural protocols, and any applicable intellectual property or licensing requirements.
• Serve as the primary point of contact for inquiries related to access, use, or reproduction of the Charter, ensuring transparent communication and consistent application of Consortium standards.

 
REQUIRED QUALIFICATIONS
Education
• Bachelor’s degree in Business Administration, Communications, Project Management, History, Museum Studies, Indigenous Studies, or a related field, or an equivalent combination of education and professional experience.
Experience
• Minimum of five (5) years of progressive experience in coordination, project management, or senior administrative roles within complex, cross sector environments.
• Demonstrated experience working on behalf of a collective, network, or consortium, supporting coordination across multiple organizations, committees, or jurisdictions.
• Proven experience supporting governance processes, meetings, events, budgeting, financial tracking, and policy or research related work.
• Experience liaising with a wide range of parties, including donors, partners, private and public institutions, and government representatives, representing organizational interests with diplomacy and discretion.
Knowledge & Cultural Competence
• Knowledge of First Nations, Inuit, and Métis histories, cultures, and contemporary realities, and the ability to engage respectfully in work connected to Indigenous heritage, Truth and Reconciliation, and public education.
• Understanding of ethical responsibilities related to Indigenous knowledge, representation, consultation, and storytelling, particularly in public facing, research, and heritage contexts.
Skills & Abilities
• Exceptional written communication skills, including demonstrated ability to research, draft, and edit high level analytical and research based papers, policy documents, reports, briefing materials, and public facing content.
• Strong peer editing and synthesis skills, with the ability to refine complex material for clarity, accuracy, tone, and consistency across audiences.
• Excellent interpersonal and diplomatic skills, with the ability to work productively across sectors with museum professionals, researchers, educators, and members of the public to gather input, balance perspectives, and support informed outcomes.
• High level of computer proficiency, including advanced use of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, collaboration platforms, and project management tools; comfort working with digital content and web based platforms.
• Highly organized, self directed, and proactive, with the ability to manage multiple priorities, exercise sound judgment, and work independently while supporting collective decision making.
• Fluency in English and French, both written and spoken.
Core Competencies
• Ability to work confidently across sectors and institutions on behalf of the Consortium, maintaining neutrality, professionalism, and trust.
• Strong attention to detail combined with an understanding of broader context, implications, and strategic priorities.
• Diplomatic, collaborative, and solutions oriented approach to complex and sometimes competing perspectives.
• High standards of confidentiality, integrity, accountability, and professionalism in a public facing role.
Preferred Qualifications / Assets
• Experience in museum, heritage, cultural, academic, or public interest settings, particularly in roles involving exhibitions, public programming, or knowledge sharing initiatives.
• Experience working with or alongside First Nations, Inuit, and Métis organizations or communities, including in advisory, collaborative, or consultative contexts.
• Experience coordinating or supporting national scale initiatives, public conversations, or multi year projects.
• Knowledge of website or digital resource development, RFP processes, or vendor coordination.
• Knowledge of audits or external financial reviews for donor or funder accountability.