Analyst, Access to Information and Privacy (ATIP) Full Time

ABOUT US

We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as of March 31, 2024.
We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.
Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced.

ABOUT YOUR ROLE

As an Analyst, Access to Information and Privacy (ATIP), you’ll:
Triage and assist in processing and/or responding to Access to Information and Privacy requests received by PSP Investments and its wholly-owned subsidiaries, including tasking OPIs, conducting internal and external consultations, applying appropriate exemptions, and interacting with requesters to answer questions or request clarifications
Organize and prepare documents requested for disclosure, document considerations for the application of exemptions and extensions, and prepare notice and decision letters to requesters within the required timelines
Coordinate and send responses to informal requests submitted through the Open Government portal
Provide advice and recommendations on privacy requirements for projects involving personal information
Perform and document privacy impact and vendor assessments, as required by the Privacy Act (Canada), the GDPR and other privacy laws applicable to PSP and ensure they are documented in the required format
Provide assistance with investigating, mitigating and documenting privacy breaches, and with breach reporting requirements as necessary
Assist in developing and implementing the ATIP Office’s internal training and awareness activities
Support the updates and management of privacy documentation, such as privacy policies, procedures and notices, as well as PSP’s personal information inventory and Information Holdings (InfoSource)
Keep ATIP trackers up to date, and generate reports and extract data from the ATIP trackers for KPI reporting as needed
Monitor ATIP shared mailboxes and flag important items to ATIP team, in a timely manner
Participate in training sessions, monitor relevant ATIP portals and publications, and communicate relevant information, or documentation to the ATIP team
Coordinate with stakeholders including TBS and wholly-owned subsidiaries for requests, breaches and reporting requirements (including information sharing, answering questions and ensuring ATIP statistical and annual reports are prepared)
Save relevant documents and emails in the appropriate repositories accordingly in a timely manner
Prepare and submit various monthly, quarterly and annual reports

WHAT YOU’LL NEED
Bachelor’s degree in relevant field
IAPP or other privacy professional certification will be considered an asset
Minimum of two (2) years of practical experience in the fields of access to information and privacy preferably in a federal government institution or other relevant corporate environment
Knowledge of the Canadian Access to Information and Privacy Acts
Strong technical skills with Microsoft Office, Adobe and similar tools
Strong organizational skills
Ability to independently and proactively set priorities and follow up with relevant parties to meet strict deadlines, while managing a large workload
Taking ownership of assigned tasks and following up with determination to see it through
Engaged, motivated and driven to get involved and be a part of the team
Very good judgment, tact and finely tuned sense of professionalism and ethics
Excellent analytical and research ability
Attention to detail and keen sense of responsibility
Strong interpersonal and communication skills. Ability to work well either alone or within a team, adaptable and flexible
Respectful and appreciative of diversity
Interest and ability to continuously learn and develop
Bilingualism: English and French (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:
Investment in career development
Comprehensive group insurance plans
Competitive pension plans
Unlimited access to virtual healthcare services and wellness programs
Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance
Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP, we aim to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/
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