Administrative Manager Full Time NEW

Founded by interior designer Haya Hat Hat, Derby Contracting has been providing high quality contracting expertise in Ontario since 2016. We are committed to helping our clients bring their project visions to life. Our team of engineers and talented employees work alongside Haya to create stunning designs that reflect our client’s unique vision. We offer a diverse array of services, including the sale of equipment and office supplies, landscaping, roofing, electrical work, renovations, and more. Derby Contracting is located at 6-233 Speers Road, Oakville, ON, L6K 2E9, Canada.

We are actively seeking an experienced and efficient Administrative Manager to join our leadership team. This is a full time permanent position. The hourly wage is $50.48 per hour for 32-37 hours per week.

Key Responsibilities:
• Direct and supervise administrative staff, ensuring effective coordination of office operations and project-related administrative functions
• Develop and enforce administrative policies and regulatory compliance procedures to maintain adherence to applicable laws and industry requirements
• Establish work priorities, allocate responsibilities, and monitor progress to ensure operational efficiency and timely completion of administrative tasks
• Oversee budgeting, expense tracking, and financial administrative processes, including responsibility for office budget and cost control measures
• Conduct regular site visits to monitor projects progress, coordinate with clients, suppliers, subcontractors and project teams, and ensure project activities are competed according to schedule and requirements.
• Prepare reports and provide recommendations to senior management to support informed decision-making and continuous improvement of operations
• Lead recruitment activities, including hiring decisions, onboarding, and performance management of administrative staff
• Direct and oversee the preparation and management of contracts, permits, and official documentation related to construction projects
• Act as a primary liaison between management, clients, contractors, and subcontractors to resolve operational and administrative issues effectively.
• Exercise independent judgment in resolving operational issues and improving administrative processes
• Interview, hire and train new employees

Position Requirements:
• Minimum 5 years of experience in relevant positions
• Excellent leadership, communication, and organizational skills.
• Proven experience coordinating and tracking municipal permits for reconstruction and renovation projects, insuring compliance with local regulation and approval requirements.
• Ability to handle complex operational challenges and external business factors.
• Experience working with contractors and management teams.
• Strong attention to detail
• Able to work in a fast-paced environment
• Secondary School Diploma
• Ability to communicate in Arabic, French, and Spanish an asset.

Please apply by e-mail at [email protected]