Administrative Assistant, Capital Markets Regulation Full Time NEW

Position Overview

The BCSC is seeking a dedicated Administrative Assistant to join our Adviser/IFM Compliance team. The Administrative Assistant has a critical role in the organization and administration of all functions in the Adviser/IFM Compliance branch.

Success in this role requires exceptional attention to detail, including the ability to review high volumes of written material and deliver accurate, high‑quality documents. Strong communication, organization, and time‑management skills are essential. If you thrive in a collaborative, professional environment and are committed to supporting the BCSC’s investor protection mandate, please read on!

Key Responsibilities

Your key responsibilities include:

Directs day-to-day administration duties for the Adviser/IFM Compliance branch

Monitors, records, and directs registrant filings to the appropriate Compliance Analyst

Drafts routine compliance orders and correspondence to registered firms

Proofreads and formats draft documents provided by the Compliance Analysts to be consistent with plain language guidelines

Maintains the branch’s records in accordance with the Commission’s records retention policy, and works with the Compliance Analysts to improving the team’s recordkeeping procedures

Records certain information from financial filings in Excel and other Commission proprietary databases and conducts reconciliations of data as required

Performs initial review of financial filings for completeness and adequacy based on a checklist

Assists Compliance Analysts in planning and preparation of their compliance exams and preparing presentations

Provides back-up to other divisional administrative assistants, and may assist in preparing and managing other filings and reports as needed.

Qualifications

Your qualifications include:

Secondary School graduation and a minimum of four year’s administrative assistant experience, or an equivalent combination of education and experience

Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Strong communication, organization, and time management skills

Ability to proof read a large volume of written material and produce high quality and accurate documents

Ability to work with, and organize, a large volume of records workload

Collaborative team player with excellent interpersonal and customer service skills.

Technical experience with Outlook, Word, Excel, PowerPoint, and PDFs

Basic financial or accounting knowledge is an asset

What We Offer

We offer a challenging and rewarding work environment which includes:

Extensive benefit package including a defined benefit pension plan, medical and dental coverage, Wellness and Health Spending Account benefits, and four weeks of annual vacation

Hybrid work model

Beautiful downtown office

Work life balance

Professional development opportunities

A collaborative, progressive, and professionally diverse team to work with!

Salary Range

The salary range for this position is $54,153 (minimum) – $63,710 (midpoint) – $73,267 (maximum).

The starting salary for this position will be determined considering the successful candidate’s relevant experience and education, salaries of other employees in the same salary range, market conditions, and other relevant factors. Starting salaries are normally below the salary band midpoint.

Please visit our Careers page to submit your cover letter and resume for this position, quoting competition 26:03 by March 9, 2026.

The BC Securities Commission embraces diversity and is committed to building an inclusive workforce that celebrates the richness of our community. We aim to ensure every job applicant is treated fairly and with respect and encourage applications from all candidates, including those with diverse abilities. We welcome you to inform us in confidence by emailing [email protected] if you may require any support or accommodations during the application process, including disability accommodation, in order to participate fully in our recruitment experience. Candidates must be authorized to work in Canada. Investment restrictions apply.