Administrative assistant Full Time NEW

Responsibilities
Tasks
Coordinate the flow of information within the team
Plan and organize daily operations
Train staff
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Liaise with management, union officials and HR consultants
Type and proofread correspondence, forms and other documents
Perform data entry
Maintain and manage digital database

Experience and specialization
Computer and technology knowledge
MS Excel
MS Outlook
MS PowerPoint
MS Word
Enterprise resource planning (ERP) software
Information technology
MS Project
Project management software
SharePoint
Human resources software
MS Office
Adobe Acrobat Reader
Electronic mail
Technical terminology
Legal
Engineering
Business
Area of work experience
Purchasing, procurement and contracts
Area of specialization
Reports and records
Contracts
Invoices
Charts, tables, graphs and diagrams
Project management
Business process management
Accounting
Additional information
Security and safety
Criminal record check
Transportation/travel information
Own vehicle
Valid driver’s licence
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner
Benefits
Health benefits
Dental plan
Disability benefits
Health care plan
Paramedical services coverage
Vision care benefits
Financial benefits
Life insurance
Mileage paid
Registered Retirement Savings Plan (RRSP)
Long term benefits
Long-term care insurance
Other benefits
Free parking available
Other benefits
Team building opportunities
Travel insurance