Payroll and Benefits Administrator Full Time

Posting Period: Until the position is filled
Salary: $62,500 – $70,000 Annually

Nigig Nibi Ki-win Gamik Society

Algonquins of Pikwakanagan First Nation has come together to create and assert Nigig Nibi Ki-win, which name came to the AOPFN Tanakìwin by way of our naming ceremony conducted in accordance with Inàkonigewin. For greater certainty, our inherent right to self-government, as affirmed by the United Nations Declaration on the Rights of Indigenous Peoples and s. 35 of the Canadian Constitution Act, 1982, includes jurisdiction in relation to the wellbeing of Ninìdjànisinànig, Weshkinìgidjig, and their families. Algonquins of Pikwakanagan have cared for our Ninìdjànisinànig and Weshkinìgidjig in accordance with our customs and traditions. Ninìdjànisinànig, Weshkinìgidjig, and their families thrived because they were immersed in their language, connected to the land, and cared for by their people. Inàkonigewin has governed these lands for millennia, well before any colonial laws were brought and imposed on our people and lands. By asserting this Law through Nigig Nibi-Ki-win, we are not bringing into force a new law, but using our knowledge of Inàkonigewin to provide aid to our people in a modern context, in a way that cares for them, our ancestors, and our descendants. The only way to undo the damage that has been inflicted on our people by colonial governments is to re-assert our inherent right to care for our Ninìdjànisinànig and Weshkinìgidjig.

SUMMARY OF POSITION
The Payroll and Benefits Administrator will provide administrative support and assistance with activities regarding employee compensation. The candidate will undertake a variety of tasks such as entering payroll information, calculating wages, and making payments. Coordinating benefit entitlement and enrollment, including addressing staff queries, making adjustments, facilitating claims and processing remittances. The role requires experience in data entry, with a keen attention to detail, and mathematical skills to make the necessary calculations, with the goal of carrying out payroll procedures in an accurate and timely manner. As the benefit administrator, the candidate will be responsible for pension and benefit administration and reporting, in line with all organization policies and procedures.

DUTIES AND RESPONSIBILITIES
Payroll

1. Administrative:
• Collect and verify timekeeping information for all employees.
• Review timesheets according to hours worked, incorporating all leaves and TOIL balances.
• Complete all year end reporting requirements, including but not limited to T4s, pension plan, WSIB and EHT
• Prepare monthly payment requisitions for deductions at source, pension contributions, WSIB and EHT
• Process and file ROE’s for all required employees
• Maintain and update the payroll system software in addition to paper and electronic employee records such as adjustments to pay rates and changes in employment status.
• Maintains HRIS with all leaves, and TOIL times.
• Produce multiple reports for month-end accounting procedures as well as year-end audit.
• Complete administrative reporting obligations according to policies and procedures

2. Quality Management:
• Follows and makes recommendations to continually improve payroll related policies and procedures
• Stays current and informed regarding updates to the Canada Labour Code
• Ensure proper documentation and approvals are received for all payroll transactions.
• Report any irregularities in data to management in a timely manner.
• Investigates and resolves any payroll discrepancies, works in collaboration to resolve all discrepancies, in a timely, professional manner.

Benefits

1. Administrative:
• Assists employees with enrolling in benefit programs offered by Nigig, such as health insurance, dental insurance, and pension plan.
• Maintains accurate records of employee benefits, including enrollment forms, beneficiary designations, and any changes or updates to employee information.
• Responds to employee inquiries regarding benefits, eligibility requirements, coverage options, and claim procedures.
• Assists employees in filing and processing benefit claims, such as medical insurance claims, etc.
• Collaborates with benefit providers and insurance carriers to ensure timely and accurate administration of benefits, including premium payments, coverage updates, and compliance with regulatory requirements.
• Coordinates and supports the annual reconciliation and monthly remittance process
• Communicates changes to benefit options, distributes enrollment materials, and assists employees with making informed decisions.

2. Quality Management:
• Stays current and informed about relevant laws and regulations related to employee benefits, and ensures compliance needs with respect to these regulations are brought forward to the Senior Finance Officer.
• Assists in analyzing benefit plans and options, including cost-benefit analysis, benchmarking against industry standards, and recommending changes or improvements to the benefits package in conjunction with the Finance Department and their direct report.

Risk Management
Ensures the protection and privacy of all information and records, compliant with all relevant legislation and regulatory bodies.

Other
Performs general office and administrative duties as may be assigned.

WORKING CONDITIONS
Due to the nature of the position, the Payroll and Benefits Administrator will need to manage significant amounts of confidential employee information and potentially work in a time-sensitive manner. The Payroll and Benefits Administrator will often be relied upon to educate staff on their options within the prescribed policies. The Payroll and Benefits Administrator position requires you to sit and stand for various periods of time.

EMPLOYMENT REQUIREMENTS

1. Basic Requirements:
• Successful completion of a post secondary degree or diploma in Human Resources, Business Administration, accounting, bookkeeping, or payroll and benefits administration is considered an asset.
• Minimum of 3 years of payroll processing experience
• Possesses or working towards a PCP designation is considered an asset
• Experience working with First Nation people/groups is an asset.

2. Rated Requirements:
Knowledge
• Familiarity with payroll software or systems is essential. An understanding of relevant laws and regulations regarding payroll and benefits administration (such as tax laws, labour laws, and healthcare regulations) is crucial.
• Experience with Sage/Simply Accounting Software; is considered an asset.
• Solid knowledge of relevant payroll legislation, policies, and regulations
• Experience living and/or working with Indigenous populations is considered an asset.
• Knowledge of the cultural and social structure of Nigig Nibi Ki-win Gamik Society, is considered an asset.

Abilities
• The ability to effectively organize and prioritize tasks is important.
• Ability to work under pressure of time constraints, unexpected changes, and competing priorities.
• Develop and review payroll and benefit policies and procedures to create and maintain best practices.
• Efficiently managing time and resources to meet enrollment and reporting deadlines and objectives is crucial.
• Ability to problem-solve and resolve conflicts.
• Ability to work in a team environment and with other departments at Nigig.

3. Personal Suitability:
• Strong attention to detail.
• Strong verbal and written communication skills.
• Tact, discretion, and a professional level of confidentiality.
• Self-motivated, reliable, thorough, and proactive.
• Sensitive to Indigenous culture and values.

4. Conditions of Employment:
• Criminal Reference Check to be provided on application and on request.

PREFERENCE IN HIRING
Nigig promotes equal employment opportunities for all applicants. Persons who identify as Indigenous will be given preference as this role serves the needs of members of Algonquins of Pikwakanagan First Nation. Provided the candidate meets the basic requirements of the position and is deemed qualified following the interview process, preference will be given to a) the qualified Indigenous person who is a member of Algonquins of Pikwakanagan First Nation; then to, b) the qualified Indigenous person; then to, c) the qualified non-Indigenous candidate.

WE OFFER
• Competitive Salary
• Pension Plan
• Long- and Short-Term Disability
• Paid sick, vacation and special days
• 14 Provincial and Federal Statutory Holidays
• Health Spending account (Dental, Vision, Prescriptions)

Please submit your cover letter and resume to: employment@nigignibi.com

Contact Information
Nigig Nibi Ki-win Gamik Society
1467 Mishomis Inamo,
Pikwakanagan, Ontario
Email: employment@nigignibi.com