Manager Operations FCC – Transfers Full Time

You will be working on a flexible hybrid schedule as part of Fidelity’s dynamic working arrangement.

Current work authorization for Canada is required for all openings.

Who We Are:

Fidelity Clearing Canada (FCC) is the leading independent clearing broker and custodian in the Canadian market. We provide trade execution, clearing, custody and back-office support services to Canadian-based brokerage firms and the Canadian brokerage arms of U.S.-based firms.

For more information about Fidelity Clearing Canada, please visit https://clearing.fidelity.ca/

Manager Operations FCC – Transfers

The Opportunity:

The Manager of Operations FCC – Transfers is responsible for managing the client facing and market facing operations teams within FCC and the effective management and leadership of the Operations function, including transaction processing quality and throughput, development and maintenance of appropriate controls, staff planning and utilization and process reviews and improvements.

This role will be within the Account Transfers department. A mix of different roles will be reporting to this Manager such as: Operations Specialists, Quality Control Specialists and Team Managers, to whom the latter have direct reports beneath them.

This role is responsible for ensuring that Fidelity’s brand and reputation is protected by adhering to Fidelity’s compliance and risk framework.

What You Will Do:

Financial and Risk Management: Demonstrates understanding of regulatory, risk and compliance supervisory obligations, and internal controls by:

Maintenance and resolution for any internal and external Regulatory/Risk Ratings/Audit findings.

Provide oversight with external audits and ensure proper actions are taken to resolve all issues.

Participates in internal/external audit engagements; assists with remediation of all findings that impact scope of assigned work.

Ensures all reporting is completed on or before regulatory deadlines.

Stay current with regulatory environment and raise concern with internal partners for further review and assess overall impacts. Provide suggestions toward solutions when applicable.

Represent FCC Ops on market boards, panels, external bodies, seminars, conferences/courses. as required. Requires the ability to speak in public form comfortably while upholding Fidelity branding guidelines and expectations amongst industry peers.

Accountable for identifying issues/risks (financial & regulatory) and resolving or escalating promptly to mitigate further possible exposure to the firm.

Participate in project work relevant to the department and delegate responsibilities amongst the team to ensure adequate project team support.

Ensures policy and procedure documents are maintained, up to date and required controls are adhered to.

Responsible for monitoring respective control accounts. Any out of balances are addressed timely and escalated when necessary.

Ensure supervisory oversight is in place to strengthen regulatory and risk controls to minimize exposure of the day-to-day work.

Issues escalated and resolved in a timely manner following identified procedures.

Ensure policies and procedures are maintained and up to date.

Daily and monthly balancing of all control accounts.

Risk mitigation.

Assess business units and self-identify high risk areas and mitigate the risk through updated process and/or procedures.

Metrics & Data -Function and team performance:

Develop and implement metrics, KPI’s and capacity modeling.

Responsible for performance trends against scorecards/Service Level Opportunities (SLOs) for departments to ensure that goals are met; identify barriers/gaps and recommends a plan of action.

Develop and follow up on annual departmental goals against the FCC corporate goals.

Partner and collaborate with FCC’s clients, vendors, peer groups, and FCC employees:

All matters related to operations. Asses current business needs, development improvements where required and look to achieve “best in class” service. Analyze matters at hand, look to influence, and work with FCC partners and clients in a consultative manner to determine what is required and execute change.

Establish relationships and effectively liaise with various groups within the larger Fidelity organization for issues where there is synergy and opportunities to learn from one another. Build and maintain relationships with colleagues at Fidelity Canada, FMR & Industry Peers.

Liaise and maintain strong relationships with vendors associated to the departmental objectives and responsibilities.

Engage vendors timely to raise production concerns, initiate review of requirements associated to project work impacting these partners, etc.

Project work:

Key participant/Subject matter expert (SME) on projects related to FCC Operations.

Lead smaller scale projects- department initiated changes etc.

Using continuous improvement methodologies, continually searches for and takes initiative to improve and/or eliminate ineffective processes to improve customer service or gain efficiencies.

People management:

Engage employees in establishing clear and measurable goals that achieve business results.

Provide coaching and give feedback to employees to meet business objectives and enhance individual performance; Ensure managers and their employees understand the values, policies and procedures of Fidelity and their business unit.

Develop and mentor team members according to Fidelity standards.

Ensure team receives the training on the skills and knowledge to proficiently perform the role. Understand limitations and challenges and work around these to achieve best results.

Understand and demonstrate regulatory and risk supervisory obligations as appropriate to your role.

What We’re Looking For:

University Degree (or equivalent experience)

5+ years of experience in an operational area within the financial industry or 5+ years of experience within the brokerage dealer industry, preferably in back-office operations.

3+years leading teams preferably with demonstrated coaching, training and mentoring skills.

Experience working on projects with the expectation to influence team members and peers.

The Expertise You Bring:

Exceptional, people management/leadership and coaching skills.

Strong knowledge of Transfers end to end process a must

Understanding of Depositories such as CDS, DTC, ARROW and Fundserv a must

Excellent knowledge of Canadian Capital Markets operations roles and processes.

Working knowledge of one or more of departments including: settlements, physical securities, dividends, income processing, corporate actions, banking and payment services, reconciliation, security maintenance, mutual funds, registered plans, new accounts, accounts transfer, market clearing, and derivatives, tax, year-end activities, and estates.

Excellent problem-solving skills.

Excellent communication skills, written and oral.

Accurate and detailed oriented.

Knowledge of Broadridge’s Dataphile platform an asset.

Business knowledge/acumen – forecasting. (i.e. headcount/overtime/resourcing/cost benefit analysis).

Knowledge of government, regulatory and compliance policy/rules that govern the business.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at [email protected].

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

• Canada’s Top 100 Employers
o Greater Toronto’s Top Employers
o Canada’s Top Family-Friendly Employers
o Canada’s Top Employers for Young People

• Great Place To Work® Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today’s Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams

• LinkedIn Top Companies in Canada

• Human Resource Director (HRD) – Best Place To Work
o HRD – 5-Star Benefit Program
o HRD – 5-Star Diversity & Inclusion Employer

Designations
• Canadian Compassionate Companies – Certified
• Benefits Canada’s Workplace Benefits Award – Future of Work Strategy
• TalentEgg National Recruitment Excellence Award – Special Award for Diversity & Inclusion in Recruiting
• Canadian HR Reporter’s Most Innovative HR Team

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