New Programs Coordinator Full Time

Job Title:
New Programs Coordinator

Reporting Structure:
Reports to the New Programs Manager

Term:
Full time, permanent opportunity

Purpose of Job:
Provide administrative support and program management for funding competitions involving Genome BC.

The New Programs Coordinator is a collaborative member of the New Programs team and works seamlessly with other members of the Sectors team and across the organization. You help administer research and innovation funding programs run by or involving Genome BC and take a lead role in executing certain programs or projects, under the direction of the New Programs Manager.
You are an enthusiastic, organized, detail oriented individual and you aspire to work in a high energy and committed team. You are motivated to excel in your position, support your team members and advance scientific research.

Job Description:
• Creating processes and timelines for executing programs
• Executing application and review processes, including communicating with applicants, engaging reviewers, coordinating review meetings and preparing review and results documentation

Duties may include, but are not limited to:
• Preparing, editing and sending invitation letters and non-disclosure agreements
• Arranging travel and accommodations
• Planning, scheduling and support of meetings, dinners and special events (e.g. scheduling, invitations, venue selection and booking, agenda revision, travel and accommodation booking, catering, production of meeting materials and venue lay-out planning and set-up, technical teleconference and videoconference support)
• Conducting presentations or webinars and facilitating meetings
• Processing, editing and checking application documents, with direction and input from the New Programs Manager
• Creating review documents and tools, such as templates for written reviews and panel review summaries, spreadsheets of review scores
• Coordinating with Genome BC Communications to promote funding programs (e.g., webpage, emailed funding announcements)
• Requesting, processing and recording invoices from meeting vendors, reviewers and meeting participants
• Maintaining and updating various spreadsheets/databases (e.g., Excel, CRM) to manage program costs, submissions and reviewers
• Creating reports and presentation materials for Management
• Assisting with internal review of programs, processes and tools to improve efficiency and deliver high quality programs
• Managing/prioritizing tasks for concurrent competitions
• Acting as a back-up for the New Programs Coordinator or New Programs Manager during vacations and other absences
• Providing occasional reception relief, as required
• Assisting with general administrative support to other departments, as required

Education and Experience:
• Completion of a bachelor’s degree, college diploma or other program in administration or three (3) years’ of previous administrative experience is required
• Experience and high comfort level with videoconferences and teleconference calls, and associated tools (e.g., Doodle, Zoom, WebEx, MS Teams, webcams)
• Proficiency in Microsoft Office/365 (Word, Excel, Outlook, PowerPoint, SharePoint, Teams, OneDrive etc.), Adobe Acrobat, Survey Monkey and Dropbox
• Experience in developing varied written materials (slides, correspondence, and reports)
• Excellent multi-tasking and organizational abilities
• Strong written and verbal communication skills
• Excellent interpersonal skills and the ability to collaborate across functional groups and with external stakeholders and partners
• Flexible and able to adapt to a fast-paced, rapidly changing environment
• Ability to work well under pressure and problem-solve
• Willingness to learn and follow instructions
• Committed to helping identify and support process improvements
• Experience in a research/innovation or funding role would be an asset

How to apply:
Applicants should include a current CV with a cover letter indicating anticipated start date and the names and contact information of at least two references. Please send the application in MS Word or PDF via email to careers@genomebc.ca

Application deadline: May 30th, 2022, or until position is filled

We thank you for your interest in Genome BC. Only those candidates short listed for interviews will be contacted. No phone calls please.

About Genome British Columbia:
Genome British Columbia leads genomics innovation on Canada’s West Coast and facilitates the integration of genomics into society. A recognized catalyst for government and industry, Genome BC invests in research, entrepreneurship, and commercialization in life sciences to address challenges in key sectors such as health, forestry, fisheries, aquaculture, agrifood, energy, mining, and environment. Genome BC partners with many national and international public and private funding organizations to drive BC’s bioeconomy.

In addition to research, entrepreneurship and commercialization programs, Genome BC is committed to fostering an understanding and appreciation of the life sciences among teachers, students, and the general public. www.genomebc.ca

At Genome BC, we believe we are made stronger by our unique combination of culture, race, national or ethnic origin, religion, sex, gender identity, sexual orientation, marital or family status, physical or mental disability unrelated to job requirements, genetic information or age. We are committed to advancing a culture that values diversity and inclusivity, including recruiting and developing a well-qualified and diverse workforce that embraces and encourages different perspectives.

Our Values:
• Integrity is at the core of our decisions and actions
• Empathy is integral to our relationships
• Commitments are honoured with passion and purpose
• Boldness and agility motivate our pursuits
• Curiosity and wonder inspire us