Finance & Administrative Coordinator Full Time

About Us

The Canadian Media Producers Association – BC Producers Branch represents over 150 BC-based Canadian independent producers engaged in the development, production and distribution of English-language TV programming, movies and digital media content. The CMPA works with producer-members to further strengthen the media production sector in Canada, and to ensure a bright future for content made by Canadians.

The CMPA is currently seeking a dynamic Finance & Administrative Coordinator, BC Branch to support our staff members in the areas of finance, administration, office operational requirements, executive assistance, member services, and communications.

ROLES & RESPONSIBILITIES:

Finance, Administration and Operational
• Provide financial administrative support with data entry, invoice management, receipts, expenses, petty cash and payment coordination as directed
• Provide administrative support as required (e.g. manage boardroom bookings, scheduling of office meetings, Zoom/conference calls, calendar management, drafting and distributing agendas and other materials, recording minutes and follow up on action items, preparation of documents and materials, booking travel, accommodations, audio-visual)
• Answer and direct incoming calls, general telephone and email enquiries, and greet/direct walk-in traffic
• Open and distribute mail, coordinate incoming and outgoing couriers
• Maintain general office filing system
• Order office supplies
• Organize food for general kitchen and meetings
• Keep the common spaces tidy, liaise with building management concerning maintenance
• General IT services (e.g. liaise with IT technicians)
• Maintenance of office equipment (e.g. photocopier)

Database
• Enter information in Customer Relationship Management (CRM) system
• Pull CRM reports as required

Executive Assistance
• Support Managing Vice-President with scheduling, expenses, research, communications and other ad hoc requirements
• Support COO, VP and Directors with events, travel and communications as required

Member Services
• Maintain and update membership list and prepare materials for new member meetings
• Assist in organizing events, including catering arrangements and invitations
• Support the administration of the annual elections process for the BC Branch Council and assist with AGM

Communications
• Monitor the general CMPA-BC email account
• Send communication items and surveys (e.g. MailChimp and SurveyMonkey)
• Manage and post on various social media platforms

Additional Responsibilities
• Assist staff with special projects as required
• Liaise with other staff and offices and assist in CMPA-wide initiatives
• Other duties as assigned and in keeping with the level of the job description

COMPETENCIES REQUIRED:
• Minimum two years of office and/or accounting experience
• Working toward a professional designation considered an asset
• Exceptional Microsoft PC skills (i.e. Word, Excel, CRM, Power Point, Outlook)
• Strong and demonstrable written and oral communication and interpersonal skills
• Able to build and maintain positive and effective working relationships with internal and external parties
• Knowledge of general office IT set-up and requirements
• Ability to maintain filing systems and databases
• Knowledge of supplies, equipment, and/or services ordering
• Able to work independently and in a team environment
• Focused, detail oriented
• Proven ability to effectively prioritize, multi-task and manage work flow
• Adaptable to changes in process, systems and organization structures and priorities
• Ability to exercise good judgment, show initiative and be proactive
• Industry experience considered an asset
• Familiarity with MailChimp, SurveyMonkey and key social media platforms considered an asset
• English (written and spoken) essential
• French (written and spoken) considered an asset

Notes:
REPORTS TO: Manager, BC Finance & Facilities
LOCATION: Full-time position based in Vancouver. Currently remote/in-office hybrid schedule.

The CMPA is committed to equity, diversity and inclusion in our organization, and in our work. We strive to create a workplace that honours a diversity of lived experiences, perspectives, abilities and identities, and to foster and maintain a working and learning environment that is inclusive and equitable. We welcome all applicants, and in particular applicants from equity-seeking or sovereignty-seeking communities.

Accommodation for those requiring accessible alternatives is available on request for applicants taking part in all aspects of the selection process.

Interested applicants should apply through our CMPA careers website at: cmpa.bamboohr.com/jobs/ on or before June 16, 2023 at 5:00 p.m. PT