ADMINISTRATIVE ASSISTANT Full Time

Heritage Interiors & Exteriors LTD is looking for an Office Administrative Assistant who is reliable, organized, client-focused, flexible with time, possess a positive attitude and a great team player, willing to commit to a minimum 24 months- Term/Contract Employment with a strong possibility of transitioning into a permanent full time position @ 30 hours per week.
Job details
Location: Okotoks Alberta
Salary 26.00 hourly / 30 hours per Week Terms of employment: Term or contract Full time Day, On Call, Overtime, Weekend
Start date; Starts as soon as possible vacancies: 1 vacancy
Overview
Languages English
Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience:
minimum 5 years of relevant work experience required.
Tasks
Arrange and co-ordinate work orders seminars , conferences, etc.
Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
Supervise other workers
Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines
Schedule and confirm appointments Answer telephone and relay telephone calls and messages
Answer electronic enquiries Order office supplies and maintain inventory Oversee payroll administration
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Supervise office and volunteer staff

Experience and specialization Computer and technology knowledge Google Docs MS Excel MS Outlook MS PowerPoint MS Windows MS Word Electronic scheduler Human resources software MS Office Quick Books Adobe Acrobat Reader Google Drive Electronic mail Area of work experience Human resources
Area of specialization
Correspondence
Reports and records
Invoices Facility management
Payroll services
Additional information
Security and safety
Basic security clearance
Criminal record check
Vulnerable sector check Transportation/travel information
Public transportation is NOT available
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication Flexibility Judgement
Organized mTeam player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner
Who can apply to this job?
Only apply to this job if:
You are a Canadian citizen, a permanent or a temporary resident of Canada. You have a valid Canadian work permit. If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email: [email protected]
How-to-apply instructions
Here is what you must include in your application:
Cover letter
Highest level of education and name of institution where it was completed References attesting experience
This job posting includes screening questions.
Please answer the following questions when applying:
Are you available for shift or on-call work?
Are you currently legally able to work in Canada?
Do you currently reside in proximity to the advertised location?
Do you have previous experience in this field of employment?
What is the highest level of study you have completed?