Short Summary Reporting to the Human Resources Manager, the Bilingual Office Administrator /Receptionist (Office Services Coordinator) performs administrative duties to assist in the daily operation of the Toronto Office, as well as the Human Resources department. Bilingual Office Administrator /Receptionist (Office Services Coordinator) serves as Receptionist and key contact for Property Management and Security representatives. Job Description OFFICE ADMINISTRATION * Answers all incoming calls, providing general information to callers, transferring to the appropriate parties or relaying messages, as required. * Performs liaison function with property management of premises and acts as a conduit for all building tenant notifications. * Acts as liaison for building security and Human Resources to ensure appropriate access at all times for employees, contractors and visitors. * Prepares way bills, shipping vouchers and ensures shipment of overnight parcels (FedEx, Purolator, UPS, etc.). * Orders office and kitchen provisions on a timely basis to ensure cleanliness, orderliness and adequacy of supplies; routinely checks the supply room, kitchen and other common areas and reports or responds to any maintenance needs. * Opens and distributes incoming mail and prepares and drops off outgoing mail at the end of each day (excludes mail for Human Resources) and posting letters, parcels when needed by other departments via Canada Post. * Prepares, reviews, processes and records payment vouchers and supplier invoices (Office Services and IT), ensuring the appropriate signatures and approvals are obtained. * Assists other administrative staff on projects, as required. * Office maintenance and creating & ordering security passes ADMINISTRATIVE SUPPORT * Tracks, processes and submits annual fitness reimbursements for all eligible employees. * Manages and coordinates the annual service award program. * Assists the development and administration CLC’s wellness program, including wellness training sessions, wellness events and ‘lunch and learns’, as required. * Regularly files confidential HR documents into employee files; maintains HR file room. * Maintains CLC’s organizational charts and telephone listing. * Member of the Joint Health and Safety Committee at 1 University Ave. * Special HR projects, as assigned.
Qualifications * Preference for some post-secondary education. * One to three years of experience in business administration, human resources or office administration required. * Proficiency with the use of standard office software, including Microsoft Word, Excel, Powerpoint and Outlook. * Bilingualism (English/French) required.
Canada Lands Company is a self-financing, federal Crown corporation specializing in real estate and development, and attractions management. For more than 25 years, the Company has developed some of the most sought-after communities in Canada while serving as the innovative steward of some of the country’s most iconic attractions: the CN Tower and Downsview Park in Toronto, and the Montréal Science and the Old Port of Montréal. The Company works to enrich the everyday lives of Canadians by embracing the potential of the places and spaces it owns and operates, and by curating memorable experiences.