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Executive Support Specialist Full Time
Caldwell First Nation is seeking qualified applicants for the position of:
Executive Support Specialist
Department: ADMINISTRATION
Report To: DIRECTOR OF OPERATIONS
Status: Temporary full-time, could lead to permanent full-time
Salary: Commensurate with relative education and experience
Position Summary:
The Executive Support Specialist will be responsible for performing a wide variety of administrative duties in support of and under the supervision of the Director of Operations.
Duties:
• Work closely with Director of Operations.
• Conduct policy review.
• Complete reports; ensure deadlines are met.
• Conduct research and analysis to make recommendations.
• Complete briefing notes and draft policies.
• Maintain a high level of accuracy and confidentiality.
• Screen emails and messages.
• Able to handle a high level of responsibility and exercise good judgment.
• Familiar with digital technology and web-based programming;
• Livestream and facilitate online meetings, follow-up, attend meetings, minute taking/notetaking.
• Familiar with iCompass an asset.
Qualifications:
• Bachelor’s degree in public administration or other relative degree.
• 3-5 years of experience in a First Nation setting.
• Knowledge of First Nation governance and administration essential.
• Experience within a public administration setting considered an asset.
• Experience interpreting public policies considered an asset.
• Must have 5+ years of experience in an executive, management, or administrative role.
• Possess strong communication skills: written, verbal, and oral.
Requirements:
• Ability to work in a team environment and individually, sometimes with little supervision.
• Demonstrate a high level of detail, accuracy, and efficiency paying close attention to detail.
• Maintain and demonstrate a high standard of ethics; maintain confidentiality at all times.
• Work well under pressure.
• Ability to work remotely.
• Time management and organizational skills essential to success in this role.
• Punctual, dedicated, and dependable.
• Provide a clean CPIC with Vulnerable Sector Check.
• Provide a clean Driver’s Abstract (if travel is required).
Salary: Based on experience and qualifications
Position: Full-Time Employment, 37.5 hours per week. Work hours are 8:30am-4:30pm. But, also must be available to work a flexible work schedule, based on meetings and workload.
Applications MUST include:
Current Cover Letter
Current Resume
Salary expectations
Three (3) References with contact information (If successful candidate.)
All applications must be submitted in person, mail or email no later than the above deadline to:
Attention: James Siu, Human Resource Generalist
Caldwell First Nation
14 Orange Street
Leamington, Ontario
N8H 3V7
519.322.1766
Email: hr@caldwellfirstnation.ca